FAQs

The Frequently Asked Questions section has been designed to assist you with a list of quick answers to ensure that you understand the project application process. Below, you will find a list of the most commonly asked questions. Please browse through it to find an answer to your query.

About the call for applications

Extraordinary call:
April the 23th 2016, 23:45 (Brussels local time).

THIRD CALL
The dates of PhD and postdoc mobilities will be the ones indicated by the host university.
Staff mobilities must start any time before 14th May 2017.
EXTRAORDINARY CALL
The dates will be the ones indicated by the host university.

This depends on your type of mobility. The maximum mobility duration will be detailed in the program description at application stage.

European citizens  looking forward to go to USA or Canada

In order to be eligible, European doctorate and post-doctorate candidates, referred to as "European students":

1. Must be a national of an EU Member State;

2. For Target Group 1 (TGI): students need to be registered at one of the European countries HEIs within the partnership at the time of submitting their application to the partnership. Undergraduate students must have successfully completed at least one year of studies in their home institution;

3. For Target Group 2 (TGII): students need either to be registered in a HEI (not included in the partnership) of any European country or to have obtained a university degree or equivalent from a HEI of any European country;

4. Must have sufficient knowledge of one of the languages currently spoken in the hosting countries.

Third-country citizens (USA or Canada) looking forward to go to EUROPE

In order to be eligible, third-country/territory doctoral and post-doctoral candidates, referred as "third-country students"

1. Must be a national of one of the third-countries/territories covered by the relevant lot

2. For Target Group 1 (TGI): students need to be registered at one of the third-country HEIs within the partnership at the time of submitting their application to the partnership. Undergraduate students must have successfully completed at least one year of studies in their home institution;

3. For Target Group 2 (TGII): students need either to be registered in a HEI (not included in the partnership) of the third-country concerned by the lot or to have obtained a university degree or equivalent from a HEI of these third-countries;

4. Must have sufficient knowledge of one of the languages currently spoken in the hosting countries.

 

Briefly

Target Group 1:

Applicants must be nationals of an European country, Canada or the US, and be registered at / employed by one of the NOVA DOMUS consortium partner universities when applying to the programme.  

Target Group 2:

Nationals of an Euroepean country, US or Canada, who are registered at / emplyed by a higher education institution of these countries that is not included in the partnership (students and staff), or who have obtained a university degree or equivalent by an institution of these countries.

Higher education staff – persons who, through their duties, are involved directly in the educational and/or administrative process related to higher education.
Staff comprises teaching staff or researchers from the partner universities but also university administrators (deans, personal in charge of cooperation offices, etc.)

- Because of your nacionality (only Canadian, American or Europepan citizens).
- Because of your home university (only Canadian, American or European universities).
- Because of your thematic field (see academic offers)
- Because of the level of studies attained (master level for Doctorate mobilities; doctorate level for post-doc mobilities).
 
The rules of the ERASMUS MUNDUS PROGRAM are clear:
European students
In order to be eligible, European masters students, doctorate and post-doctorate candidates, referred to as "European students":
1. Must be a national of an EU Member State;
2. For Target Group 1 (TGI): students need to be registered at one of the European countries HEIs within the partnership at the time of submitting their application to the partnership. 
3. For Target Group 2 (TGII): students need either to be registered in a HEI (not included in the partnership) of any European country or to have obtained a university degree or equivalent from a HEI of any European country;
4. Must have sufficient knowledge of one of the languages currently spoken in the hosting universities.
 
Third-country students (Canadian or American)
In order to be eligible, third-country/territory master students and doctoral candidates, referred as "third-country students"
1. Must be a national of one of the third-countries/territories covered by the relevant lot
2. For Target Group 1 (TGI): students need to be registered at one of the third-country HEIs within the partnership at the time of submitting their application to the partnership.
3. For Target Group 2 (TGII): students need either to be registered in a HEI (not included in the partnership) of the third-country concerned by the lot or to have obtained a university degree or equivalent from a HEI of these third-countries;
4. Must have sufficient knowledge of one of the languages currently spoken in the hosting university.

This project only funds structured short mobilites aprroved by the partners.
We can't fund individual mobilities where the applicant selects host university, thematic field or time period at his/her convenience.

You can apply for an NOVA DOMUS scholarship if you apply for a different type of mobility than granted within a past ERASMUS MUNDUS project. If you have been selected as e.g. an Undergraduate before, you can now apply as a PhD student. However, preference will always be given to new applications.
Only in case there are still scholarships available after all new applications have been selected, applications by past ERASMUS MUNDUS scholars will be considered. Please note that chances to get selected again are very low. 
It is definitely not possible to get nominated for the same type of mobility a second time. This is also applicable for staff!

About application documents

Inside NOVA DOMUS action, courses are not included.
The NOVA DOMUS website will provide a list of Fields you can choose from at each university to develop your research or management plan.
For further information please get in touch with the official NOVA DOMUS contact person at the corresponding host university.

Each university states either in their information sheets, or in the prerequisites detailed in the programme information what language proficiency is required in order to be considered eligible for that programme.
it will be required, for sure, the English communicative competence.

No, you do not have to pay tuition fees at your Host University as a general rule, but you will continue to pay your registration fees at your home university.

Exchange mobility students will not obtain a diploma but will be provided with a document specifying the task developed. This will guarantee the recognition of the research done.

A Home University Support Letter is a document that all Target Group 1 applicants must upload in their application. It must be signed by the official NOVA DOMUS contact person in your home university to ensure they are aware of your application.If you are not a registered student or staff member at an institution then you do not need to complete this document.

If you are a Target Group 2 applicant who is NOT a registered student or staff member at a North American or European university, then please upload a document that confirms your status instead.

A Study/Research Plan, Training/Research/Teaching Plan is a study plan that details what subjects/courses/fields of research you intend to cover during your mobility and thus provides information on what you want to achieve during your stay abroad. It has to be agreed on with the relevant persons in charge at your home university.
The Study/Research Plan, Training/Research/Teaching Plan needs to be signed by the PhD student/post-doct or staff and the persons in charge at the home and the host institutions (academic coordinator and NOVA DOMUS contact person).
One or two pages describing the focus, methodology and timeline you plan to adopt during your mobility period.

Your statement should be no more than 1 page in length and should detail your motivation for: the research work, the host university and the NOVA DOMUS programme in general.

As regards language skills, it will be required to communicate in English adequately.

English language proficiency at Brown University

Under the new regulations, the State Department requires that J-1 sponsors verify that J-1 exchange visitors have sufficient English fluency to:

Perform their J-1 activities or complete their academic program;

Navigate daily life in the US;

Read and comprehend program materials;

Understand fully their responsibilities, rights, and protections; and

Know how to get help if needed.
If you don't have all required documents now, please get in touch with your respective host university. If the host university exceptionally agrees that some documents can be sent after the deadline, this email conversation should be copied & pasted and uploaded as an explanation, together with any supporting documentation of language proficiency or certificates of local tests that you may have already taken. If your application is successful, you will be conditionally accepted and you will be given a certain deadline in order to submit the missing document.

Bachelor degree, master degree, doctorate degree or equivalent (according to the level of the applicant).

A list of courses or modules (exams or other forms of assessments) passed at your home university. This document will include the title of the course/module and the grade achieved.

For original documents that are not in English, or the language of instruction at the host university, you must upload scanned versions of certified translations/official translations of all these documents into English or the language of your host country; if not, the host university will not be able to assess the documentation.

If you want to spend some weeks of your mobility at an associated partner institution in the region where you plan to move, please ask the project coordinator and the hosts coordinators for help.

About the selection process and scholarship

The NOVA DOMUS partnership is responsible for paying out the scholarships to the PhD students, post-doctorates and staff. Payments are made on a regular basis, generally on a monthly basis, and will be transferred directly to an European bank account.
Grant distribution will be confirmed in the Scholarship Agreement that you will complete and sign prior to starting your mobility.

The NOVA DOMUS scholarships will cover travel expenses (one return journey from your home to your host institution), insurance (travel, health, accident), tuition fees recived by the host institution (where applicable), and a monthly subsistence allowance. 

The amount of travel costs is based on a maximum fixed sum depending on the distance between the home university and the hosting university premises. This amount will be confirmed in your Student / Scholarship Agreement.

>2,500 to 5,000 Km

       1.500 €

maximum

 

Brown U

Dalhousie

U British Columbia

U Ottawa

U Montreal (UofM)

Johns Hopkins U

McGill U

U Georgia

>5,000 to 10,000 Km

       2.000 €

maximum

 

Providence, Rhode Island

Halifax, Nova Scotia

Kelowna, British Columbia

Ottawa, Ontario

Quebec

Baltimore, Maryland

Quebec

Athens, Georgia

       

U.S.A

CAN

CAN

CAN

CAN

U.S.A

CAN

U.S.A

 

UB

Barcelona

Spain

         2.000 €

   2.000 €

  2.000 €

  2.000 €

  2.000 €

    2.000 €

  2.000 €

  2.000 €

 

UAB

Barcelona

Spain

         2.000 €

   2.000 €

  2.000 €

  2.000 €

  2.000 €

    2.000 €

  2.000 €

  2.000 €

 

KU Leuven

Leuven

Belgium

         2.000 €

   1.500 €

  2.000 €

  2.000 €

  2.000 €

    2.000 €

  2.000 €

  2.000 €

 

Lund U

Lund

Sweden

         2.000 €

   2.000 €

  2.000 €

  2.000 €

  2.000 €

    2.000 €

  2.000 €

  2.000 €

 

UniBo

Bologna

Italy

         2.000 €

   2.000 €

  2.000 €

  2.000 €

  2.000 €

    2.000 €

  2.000 €

  2.000 €

 

 Glasgow

 Glasgow, UK

UK

         1.500 €

   1.500 €

  2.000 €

  1.500 €

  1.500 €

    2.000 €

  1.500 €

  2.000 €

 

UPF

Barcelona

Spain

         2.000 €

   2.000 €

  2.000 €

  2.000 €

  2.000 €

    2.000 €

  2.000 €

  2.000 €

 

ICFO

Barcelona

Spain

         2.000 €

   2.000 €

  2.000 €

  2.000 €

  2.000 €

    2.000 €

  2.000 €

  2.000 €

 

UPC

Barcelona

Spain

         2.000 €

   2.000 €

  2.000 €

  2.000 €

  2.000 €

    2.000 €

  2.000 €

  2.000 €

Once you have received an official nomination letter from the NOVA DOMUS Project Team and you have accepted this offer, you will have to apply for a visa in your home country by contacting the embassy of the chosen host country.
The official Contact Person at the Host University will be able to advise you on the immigration procedures and can provide you with any supporting documentation required for the visa application process.
Please Note: Visa processing times can be lengthy; therefore you must begin the visa application process as soon as you receive and accept your Nomination for a NOVA DOMUS Scholarship.

Yes, you will be covered by a complementary travel, health and accident insurance which will be organized and directly paid by the NOVA DOMUS Partnership. The full documentation will be sent to your home address prior to your departure.

Host Universities are required to provide practical information and assistance to advise students/staff during pre-arrival stages and to then provide logistical services to aid you settle into the new environment. Services provided may include, immigration advice, linguistic support in the form of language courses, information on housing facilities, and information on social activities and orientation programmes.

After the deadline, your application will pass through an Eligibility Check to see whether it fulfills all necessary requirements (nationality, language, mandatory documents, etc.). After passing this check, the application will then proceed to the Assessment of Academic Quality.

The graded applications will then be passed to the Selection Committee. The Selection Committee will meet and do the final selection of the NOVA DOMUS scholarships following the criteria of academic merit and the cross-cutting requirements of equal opportunities, gender-balance and real participation of disabled and socio-economically disadvantaged people.

The home and host universities will be notified of the final selection of scholarships to confirm the list of selected applicants. The Coordinating University will issue Nomination Letters to the successful candidates. The candidates must then accept or reject the offer of scholarship within 7 days.

We aim to issue Nominations by the end of December 2015.